Scope of Consideration for the Society

  • Review the customary events from the ground up and abolish those that should be abolished and implement those that should be newly implemented in order to create new opportunities for mutual aid and exchange after the Corona disaster.

Progress of the study

June 2023

  • Regarding the events approved at the FY2023 general meeting, the project decided to plan and execute the Nakayama Festival as a model case project.
  • With regard to other events (Sports Festival and Respect-for-Senior-Citizens Meeting), it was decided to lower their priority from the viewpoint of load and remove them from the scope of this project's most recent study, assuming that they will be held as before.
  • In planning and executing the Nakayama Festival, it was decided to use as a basis the plan that was cancelled last year due to concerns about the new coronavirus (see below).
The 46th Nakayama Festival Proposal.pdfDownload
  • Based on the above plan, coordination with various parties was initiated.

July 2023

  • Continued negotiations for performance appearances
  • Continue survey of kitchen cars, etc.
  • Began coordinating with the Hirano Branch of the Higashi Matsuyama City Council of Social Welfare regarding the recruitment of volunteers to run the office.
  • Application to the Higashimatsuyama City Secretary's Office for a request for sponsorship from Higashimatsuyama City.

August 2023

  • Continued negotiations for performance appearances
    • Cheerleading dance group "Flash Kids" from Higashimatsuyama City agreed to perform
  • Continue survey of kitchen cars, etc.
  • Started recruiting volunteers in cooperation with the Hirano Branch of the Higashi Matsuyama City Council of Social Welfare
    • Volunteer recruitment flyers are placed in the Volunteer Corner in the Civic Welfare Center.
    • Through the Hirano Branch of the CSW, we asked the Center for Community Relations at Daito Bunka University to publicize the call for volunteers. The Center will make this information available on a portal site that distributes information to students.
    • Recruitment through official website and SNS
Volunteer Wanted for 46th Nakayama Festival Junior High and High School StudentsDownload
  • The Nakayama Festival is now sponsored by Higashimatsuyama City. As a result, the Nakayama Festival will be sponsored by Higashimatsuyama City.
  • Formal launch of executive committee members (13:00-15:00 on 08/13/2023)

September-October 2023

November 2023

A review of the Nakayama Festival-related activities, etc. was conducted.

Schedule
  • Sunday, October 15, 2023
    *Although it was raining in the morning, the decision was made to carry out the event due to a sunny schedule in the afternoon, and it was carried out .
Matters canceled due to rain
  • Performance Related
    • Higashi Matsuyama Kita Junior High School Musical Instrumental Program
    • Flash Kids Program
    • Musashi-ryu Higashimatsuyama Taiko Program
  • Other
    • Decoration of signboards and lanterns made by PTA volunteers
    • Posting the name of the donor of the money
Event Information
  • Number of visitors: estimated about 500
  • Support
    • Higashimatsuyama City
  • Media sponsorship
    • Saitama Magazine
  • Sponsorship
    • Ando General Insurance (operating expense subsidy)
    • Ito En Higashi Matsuyama Branch (Assistance in purchasing beverages, etc.)
    • Kyoei Clean Gas (gas and stove provided)
    • Coed Brewery (Present for autonomous members)
    • Nippon Paper Industries (present for local community members)
    • Potato Foods (gift offer for local community members)
    • Lemonade Stand Promotion Association (lemon juice for lemonade stands provided)
    • Yoshida Suisan (Provision of cooling materials, etc. )
Reflection and Analysis
  • Reflections
    • Overall lack of preparation
      • Start of study
      • Staffing of executive committee members
      • Pre-simulation of day-of-operation
    • Lack of rain protection
      • Preliminary study of rain-specific movement
      • Clarification of non-programming
    • Clarification of storage location of equipment, etc.
    • Make the responsibilities of each task more clear
    • Clarify expectations for each task (what do you want us to do and why)
      • Garbage disposal
      • Procedure for making
    • More festival atmosphere (lanterns, curtains, etc.)
    • Communication to volunteers was not thorough
    • Lack of awareness of outside vendors
    • Lack of awareness of the event
  • Points to continue
    • We were able to involve completely outside volunteers.
    • The company was featured in influential local media such as Higashimatsuyama Cable TV and Saitama Magazine.
    • We were able to bring in outside vendors such as kitchen cars and yakisoba.
    • Through the PTA, children could be actively included in the event.
    • It was good that it was implemented at a time when it was not too hot.
    • The beverage menu was not uniform.
    • There were participatory programs (daikon dance, etc.).
    • External dissemination such as SNS .
    • Sponsorship from companies .
    • Fun raffle
    • 5 meal tickets → raffle ticket exchange method
Sharing thoughts on restructuring future events .
  • Hirano District Athletic Festival is a Hirano District event, so non-participation is difficult.
    • But the participants enjoyed the event to a certain extent, so we may be able to make it work by creating a place for the event, including announcements.
  • Meeting to show respect for the aged
    • There is a proposal to abolish it permanently and replace it with a real measure such as smartphone training.
    • The age may be narrowed to an extreme, or the age of the delimiter may be raised (city is 100 years old) .

December 2023-March 2024

  • Discussion on next year's project
  • Preparation of report for the 2023 Annual Meeting