September 2025 Board Meeting Newsletter

2025-09-14 2025-09-14

東平中山自治会

September board meeting

Sunday, October 5, 2025, 9:00 AM (Matsunishi Elementary School Grounds; canceled in case of rain; no alternate date)
- Contestants and district officials should assemble at 8:00 a.m.
- Otsukare-sama" party is scheduled at 14:00 after the Sports Festival at the Jichi Kaikan (community hall).
Preparation for setting up tents, etc.: Saturday, October 4, 13:30~ at Matsuni Elementary School *Physical education festival district officers
- If it rains on the preparation day and the event can be held on that day, the event will be held on October 5 (Sun.) from 6:30 a.m.
Please note that only one fun raffle ticket will be distributed per household.
September 28 (Sun.) 9:30 a.m. - Meeting at Hirano Civic Activity Center (*only for district officers)

Sunday, September 28, 2025, 12:00 p.m. - 6:00 p.m. at Nakayama Children's Plaza (light rain, cancelled in case of stormy weather)
- In case of light rain, the event will be held. Food stalls and kitchen car sales, fun raffles, etc. will be held.
All board members are requested to help set up the day before the event and take down the day of the event and the following day (if possible because it is a weekday).
- Each district will be in charge of the festival on a rotating basis. District heads and officers are requested to support the festival under the guidance of Executive Committee members Kikuchi and Kusama.

As decided by the General Assembly, congratulatory money (2,000 yen) will be distributed to those who are eligible (70, 77, 80, 88, and 90 years of age or older at full age as of December 31, 2025).
Please use the attached "List of Respect-for-Senior-Citizens (for group leaders)" when organizing the list. The list is for reference only, as it has been quite a few years since the list was no longer updated to protect personal information, and the three city councilors do not have an accurate grasp of the names of those who are eligible.

Tuesday, September 23, 9:00~: Cleaning up flowers and making soil *Equipment such as gloves will be provided and is not required.
Wednesday, October 8, 13:00-: Fall and winter flower seedlings will arrive in the morning and will be planted in flower beds
In case of rain, the event will be postponed to the next day. (In case of rain, the event will be postponed to the following day.)

*We will refrain from posting individual names on our website. Please check the circular.

Next board meeting: [October 12 (2nd week), 10:00 - 11:00 a.m.] The board will meet on October 12 (2nd week), 10:00 - 11:00 a.m., with 5 district officers in charge of set-up.