March board meeting .

※Key questions and answers are listed at the end.

1) Preparation for the General Assembly .

• Discussion of the bill
  • Explanation of the FY2025 Business Report, FY2025 Financial Report, FY2026 Business Plan (Draft), FY2026 Budget (Draft), and Bylaws Amendment (Draft).
  • Regarding the budget for the Senior Citizens' Celebration, which was a pending issue last month, we plan to shift from distributing uniform monetary gifts to allocating an annual budget of 100,000 yen for senior-focused events, considering the reduction in neighborhood association fees starting next fiscal year.
  • Following the question-and-answer session, all agenda items were approved by acclamation at this year's board meeting.
• Distribution of agenda .
  • The meeting will be held at the Community Center. Those in charge of general affairs, please come to the Community Center at 9:00 AM on Sunday, March 22nd. We will provide you with the agenda and proxy forms.
  • Each district leader must collect the proxy forms via the group leaders and submit them to the president's residence (postal drop-off acceptable) by Sunday, April 5th.
• Residents' Association General Meeting Sunday, April 12, 9:00 AM～ At the Residents' Association Hall

(2) To all active members .

• Thank you for your hard work over the past year, the current board members will be in charge until we distribute the city newsletter at the beginning of April, so please give them a little more time (new board members will be in charge starting with the April circular).
• To help improve future team leader duties, we are conducting a survey regarding your impressions after completing your term as an officer. Your cooperation is appreciated. (This will be distributed to current team leaders at the April general meeting.)

(3) For those who will be on the board of directors in the new year .

• Make sure that the current and new officers take over the duties from the incumbent at a face to face meeting or other such occasion.
• Please verify that your name and contact information are correct in the "Nakayama Residents' Association District Officer Roster for Fiscal Year 2026" included in the General Meeting documents to be distributed at a later date. If any corrections are needed, please submit them to the new District Chairperson. These corrections will be reflected in the new fiscal year officer roster distributed individually in April.

④ Regarding the Clean Leader for the Next Term

• As a measure to reduce the burden on district leaders, Clean Leaders are no longer limited to district leaders starting last fiscal year. Therefore, we are recruiting volunteers as detailed below. Interested parties should notify an officer.
• Clean Leader Term: Two years (April to March) City Honorarium: Annual amount: 18,000 yen
• Clean Leader Job Description
  1. Check the status of waste disposal five times each month, fill out the designated report form, and submit it to the city every three months.
  2. Attend city-sponsored meetings held once or twice a year on weekday afternoons (approximately 2-3 hours).
  3. Post notices regarding the suspension of year-end garbage collection at designated stations (2-3 locations).
  4. If the net is damaged, contact the city to obtain a replacement.
  5. Report illegal dumping and other irregular occurrences to the city.
  6. Manage the cleaning duty roster. Post updates or update the notebook when there are changes to the users.
• If no one volunteers to be the Clean Leader and the new district chief is unable to assume the role, the district will be without a Clean Leader. In such cases, the district chief will handle the duties listed in (3) to (6) above with the cooperation of the district.

Those who have changed neighborhood associations, etc.

*We will refrain from posting individual names on our website. Please check the circular.

Next Board Meeting

• The next board meeting will be held on [April 12, 2026 (Week 2), after the general meeting]. New team leaders must attend.

Minutes of Key Questions and Summary Discussions at This Board Meeting

• The agenda for the next fiscal year was approved by acclamation.
• Regarding the survey after the board meeting, since printing could not be arranged, it will be handed to the group leaders at next month's general meeting.

that amount or more