Report on the 2022 Regular General Meeting
東平中山自治会Results of the 2022 Regular General Meeting (written resolution)
Due to the problem of the new coronavirus, we decided to vote in writing this time as well, and we received written votes from delegates no later than April 5, 2022.
The total number of delegates was 76, and 76 voting forms were submitted (2 of them were treated as absent due to uncollected written voting forms). The General Assembly is deemed to be in session when the voting forms are submitted, and since more than 2/3 of the total number of delegates (50) submitted the voting forms as stipulated, the General Assembly is deemed to be in session.
agenda item
- No. 1 Business Report for Fiscal Year 2021
- 73 in favor, 1 opposed
- No. 2 Approval of the financial report and settlement of accounts for fiscal year 2021
- For 74, Against 0
- No. 3 Election of Officers for FY2022 (Draft)
- For 74, Against 0
- No. 4 Business Plan for FY2022 (Draft)
- 72 in favor, 2 opposed
- No. 5 Budget for Fiscal Year 2022 (Draft)
- 72 in favor, 2 opposed
dissenting opinion
No. 1 Business Report for Fiscal Year 2021
| dissenting opinion | Insufficient content of the discussion with various volunteer committee members as described in (4). |
| Answer. | If there is a request for discussion and it is held, we will respond. |
Proposition No. 4: Business Plan for FY2022 (Draft)
| dissenting opinion | Radio gymnastics Nakayama Festival No Athletics Festival? I oppose the implementation of festivals and sports festivals due to the Corona disaster. |
| Answer. | The board of directors will discuss whether or not to hold the Nakayama Festival and other events depending on the status of the new coronavirus in the future. The Hirano Sports Festival is a Hirano community-led event, and the Nakayama Community Association cannot make a decision on its own. The decision will be discussed at the board of directors meeting of the Federation of Local Authorities. |
Proposition No. 5: Budget for FY2022 (Draft)
| dissenting opinion | How about traffic safety and mothers' associations? The community association fee should be lowered to reduce the size of the project. |
| Answer. | Please re-read the intent and reasons for both of these items at the beginning of the "Supplementary Information on Agenda Item 2.5" in the general meeting materials. Please note that contributions to other organizations are reviewed on a regular basis, taking into account the benefits to the Nakayama Community Association, and there is a possibility that the contribution policy may change in the future. |
Other Comments
- Movement of emergency warehouse Unable to respond in case of emergency.
- Lower membership fees
- The cleaning duty board has not been turned in, although the date it is to be turned in differs for each group.
- The majority of the members of the group are elderly households. It is obvious that the current way of doing things will not be sustainable with fewer people able to serve on the board, so we need to consider this.
result
All items on the agenda were approved by a majority vote. We will take your opinions into consideration at future meetings of the board of directors as we move forward with our projects for fiscal year 2022. We look forward to your cooperation and active participation in the discussions.
Other communications
Election of Members for Each Subcommittee of the Heartopia Community Development Council
The following people have agreed to cooperate with us.
*We will refrain from posting individual names on our website. Please check the circular.
About Regular Spring Cleaning
Regular spring cleaning as a community association will be conducted.
Equipment to be used (gloves, garbage bags, sandbags, tea) will be distributed at the community center on May 8 (Sun.) from 9:00 to 10:00 a.m. Each group leader should confirm the number of people and come to pick them up.
Scheduled mobile sales
A mobile vending van is scheduled to come to Nakayama Children's Square on Thursday, 6/2 from 14:00. Everyone is welcome to use it.
Those who have changed neighborhood associations, etc.
*We will refrain from posting individual names on our website. Please check the circular.
Next Board Meeting
- May 8 (2nd week) 10:00 a.m. - (only district heads participate)
