April 2024 Board of Directors Meeting Report

April board meeting .

The following agenda items were handled by the three directors, each district director, deputy district director, and group leader.

(1) Report on the Regular General Meeting for FY2023 and the April Board of Directors' Meeting

• All the proposals were passed with the attendance of the delegates necessary for the General Assembly to pass.
• The roles of district heads and group leaders and the handling of accounting documents were explained.
• The Executive Committee has announced the LINE Open Chat as an information collaboration tool for district heads, deputy district heads, and group leaders → If you are a board member and have not yet registered, please join as soon as possible.
• 例年同時期に案内している情報の再周知
  ※役員の負荷低減・資源節約の観点から、今年度より相対的に重要度の低い再周知情報に関しては、印刷物ではなくホームページ上での案内に留めますのでご承知おき下さい。
  • Confirmation of use of clean stations, etc.
  • Request regarding cleaning in the district (beautification activities)
  • Confirmation of rules for use of the Autonomous Community Center .
  • Autonomous members' responsibilities regarding the handling of personal information

(2) Most recent business schedule (details to be announced at the next board meeting)

• Conduct spring cleaning (zero waste)
  • Date & Time: Sunday, May 26, 9:00 a.m. - 10:00 a.m. (details to be circulated next month)
  • Military gloves, sandbags and other supplies Distribution will take place in front of the community center on May 14 (Sun.), the next board meeting. Each group leader will be asked to take home his/her own portion.
  • The Spring Cleanup (Zero Garbage) is a City project, so please ask your non-neighborhood members to participate.

(3) Others (details that could not be presented at the board meeting due to time constraints)

• Volunteer Community Association Improvement Planning Project Members Needed (to be circulated separately)
• As indicated at the end of the general meeting materials, volunteer improvement activities are underway and members are always welcome.

なかやまME-RISE

なかやまME-RISE（ミライズ）～なかやまみらい創造プロジェクト～

Nakayama Residents' Association | Higashimatsuyama, Saitama

Interested parties are invited to join by circulation or by filling out the form below.

• https://forms.gle/rfM8UodLPSQTDmV18

Those who have changed neighborhood associations, etc.

*We will refrain from posting individual names on our website. Please check the circular.

Next Board Meeting

• The next board meeting will be [May 12, 2024 (week 2), 10:00-11:00 am].